By harnessing the powerful capabilities of Greentree’s Inventory Management module, SCM can play a fundamental role in lowering the inventory carried by your organisation. SCM puts you a step closer to suppliers and allows informed decisions to be made on purchasing strategies for customers, jobs and cyclical replenishment orders.
Fully integrated all updates in SCM are immediately reflected across Greentree, ensuring information is up to date organisation wide within Purchase Order, General Ledger, Accounts Payable, Inventory Management & Job Costing.
By providing a managed and visible process for purchasing requests, combined with flexible analysis of sales results, your organisation can ensure that you are achieving optimum purchasing power and maximising the opportunities to exceed customer expectations.
Requisitions – tight spending controls
Supply chain functionality is initiated by the creation of a requisition. The requisition represents a request for goods or services to the purchasing department and once generated, resides in a central repository with all other requisitions. A requisition accommodates an array of specifications regarding the requirements of the request including: required date, priority, location, branch, preferred supplier, detailed line items and delivery/contact information.
With all procurement passing through the Purchasing Department for approval, the management team can tightly monitor and control requisition spending. SCM produces detailed summary reports that allow purchasing controllers to break down requisition information using a number of parameters or ranges, such as branch, status, supplier or date. Centralising the requisition process can lead to significant cost reductions in the procurement process. By consolidating orders across branches, purchasing departments have enhanced flexibility to meet minimum order quantities, receive volume discounts and reduce freight costs.
Approvals – an additional layer of control
Using the Approvals options in the Requisitions module can significantly enhance the level of control in the procurement process. As employees enter requisitions, approvals can be used to route each one to a supervisor with permission to approve or reject the submission. Once presented for approval, users can approve, partially approve specific line items, or reject a requisition. Depending on the level of control required, approvals can be configured so that the line items on the requisition require approval along with the entire requisition document needing to be approved before it progresses to purchasing. Each employee can be assigned a minimum and maximum financial value that they are able to make approval decisions upon.
Catalogues – a complete database of products & services
Greentree Catalogues enhances the SCM suite by providing a complete database of products and services available from the organisation’s suppliers. Using the Catalogues module allows you to feel confident that the item ordered from the supplier will serve the purpose for which it is required. A catalogue item can be linked to inventory or General Ledger expense codes to improve the accuracy and simplicity of the requisition process. Supplier catalogues can be imported directly into the Greentree database meaning that the set-up time and resources are minimised.
Purchasing departments can optionally use Inventory Sourcing to analyse the unprocessed requisitions and allow Greentree to suggest the optimal manner in which to acquire the items. These options include, transfers from remote warehouses, using inventory available within the local warehouse or raising a purchase order, or a composite of all three methods to fulfil the requisition. The criteria to be respected in the suggested fulfilment breakdown are user-definable. With Job-based organisations, the sourcing option can allocate existing inventory to meet the Job’s requirements or issue a purchase order linked to the Job.
Powerful sales analysis reporting enables Purchasing to easily generate complex sales analysis breakdowns. The Analytics interface provides a wide range of flexible filters, which are selected using convenient drop down selection menus and check boxes. The filtering options include the ability to report by specific inventory item, customer or sales person. In addition, branches, analysis trees or inventory categories can be used. A range of performance measures can be selected such as sales, cost, profit or quantity. The data can be quickly and easily viewed or printed from within the Analytics module, or exported for further analysis using OLAP tools for multi-dimensional analysis.