HR Management Software

A one-stop shop for all people management so you have a clear picture of your human resources and organisation’s collective capacity.

Greentree’s Human Resource Management software effectively manages your organisation’s personnel with accurate and detailed records of all your employee attributes and capabilities. Capture a comprehensive range of information for each employee, from contact details, next of kin, leave balances, medical history, staff development, payroll, allocated roles, CVs, and all relevant events.

Attach files of any format to employee records, e.g. driving licence copies, qualification certificates or incident reports. Attachments are catalogued with summary information, and can be retrieved and printed directly at any time.

Link employees to other employees or external contacts for quick information retrieval for projects or specific events.

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Job functions

Create standard job functions to be allocated to employees so you can ensure that staff are suitably qualified and equipped as they take on new roles and responsibilities. Functions defined can range from formal job descriptions to informal ‘everyday’ tasks.

Curriculum vitae records

Store curriculum vitae (CV) records either as database items or attachments. Details may include certification, training, skills, education and prior employment and you can attach relevant documents to each CV item, for example certificates, degrees and licences, as well as create links to other pertinent records within Greentree.

Powerful skill searches

Perform powerful skills searches on the employee database based on CV details to maximise your organisation’s existing skill base. An unlimited number of search filters can be nominated, and broken down into requirement/type/level. You can also specify whether an employee needs to match any or all of the specified criteria and search results can be ranked in order of percentage of criteria met.

Grievance management

Capture details of any grievances that occur within your organisation for example workplace bullying, and record details such as the people involved and the outcome(s). Grievances can be recorded by both employees and external parties and assists you in ensuring that an appropriate resolution is achieved.

Incident management

Input and view all of the necessary information relating to workplace incidents. Available fields relate to the person(s) injured, the surrounding circumstances, the people involved at the scene and the ensuing events that occur.

Disciplinary action management

Take full account of the circumstances and outcomes arising from the action taken. An extensive range of fields ensures that all critical details are recorded. The fields include people involved, hearings and appeals, and a log of any events that transpire once the action is taken. In times where a grievance requires disciplinary action, it can be easily cross-referenced.

Committee maintenance

Record the formation and affairs of any committees formed within your organisation. Capture important information related to the committee’s status, purpose, past and present members and their roles, meetings and any other applicable events. You can also distribute meeting agendas, invitations and minutes to relevant members, via mail-merge or email with ease.

Related person maintenance

When an event occurs that involve other people, add each person, whether an employee or external person, to the HRM record. When users view the record, and its related people, they can drill-down on the person’s name to retrieve that person’s details instantly, along with a section for notes that relate to the event.

Record status

To cater for the most dynamic workforces, you can activate, deactivate and reactivate records, as circumstances require. This is particularly useful for organisations that use contract or casual labour on a regular basis.

Extensive reporting capabilities

All the necessary analysis and insight required by most organisations is delivered using an extensive library of reports which can be tailor-made for your needs.

Function and data security

Protect your sensitive data with this powerful and highly flexible security structure. Designate whether users are able to access payroll functions and data, HRM information or both. Security rules can be applied to an individual, or a team’s ability to perform functions and to access particular records. Individual records can be secured, so that only certain users can access those records.

For example, management records could be restricted to only people who handle the executive payroll and HR functions. These security settings are respected in all reports, enquiries and maintenance screens.

Organisation charts

Create detailed organisational charts to visibly show the relationship between roles and functions, based on the hierarchy of positions that have been established. Output to Microsoft Visio® if required.

Bradford Factor

Greentree HRM provides managers with the Bradford Factor on their staff. The Bradford Factor is used within HR as a means of measuring workers absenteeism. Short, frequent and unplanned absences are more disruptive than longer absences. The Bradford Factor was developed as a way of highlighting the disproportionate level of disruption on an organisations performance that can be caused by short-term absence compared to single instances or prolonged absence.

Integration with Greentree Payroll

HRM and Payroll are fully and reciprocally integrated. Any HR or payroll data entered against an employee is automatically reflected in the corresponding record. Users with appropriate security can perform HR and payroll employee maintenance functions from the one screen.

Integration with Customer Relationships Management (CRM)

In many cases, events captured in HRM involve people who are not your employees. HRM is integrated with the CRM Contacts and Relationships module so that external parties can be entered as ‘contacts’ and their details stored for future reference.

Important: Microsoft, Windows, Excel, Word, Access, Outlook and Visio are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries.